Viewing Audit Logs

Track system activity and changes for security and compliance

Overview

Audit Logs record all significant actions taken in CleanOps Pro, providing a complete history of who did what and when. This is essential for security, compliance, and troubleshooting.

Accessing Audit Logs

Navigate to Administration > Audit Logs from the sidebar menu. Only administrators can access audit logs.

What Gets Logged

The system records these types of activities:

Category	Events Recorded
Authentication	Logins, logouts, failed login attempts, password changes
User Management	User created, updated, deactivated, role changes
Client Data	Clients, sites, and contracts created, edited, or deleted
Jobs	Jobs created, assigned, status changes, task completions
Time Records	Clock in/out, timesheet edits, approvals
Settings	System configuration changes

Understanding Log Entries

Each log entry includes:

Timestamp - Exact date and time of the action
User - Who performed the action
Action - What was done (create, update, delete, etc.)
Entity - What was affected (client, job, user, etc.)
Details - Specific changes made (before/after values)
IP Address - Where the action originated from

Searching and Filtering Logs

Find specific entries using filters:

Date Range - Narrow down to a specific time period
User - See actions by a specific user
Action Type - Filter by create, update, delete, login, etc.
Entity Type - Show only client, job, or user changes
Search - Text search in descriptions and details

Common Use Cases

Scenario	How to Use Audit Logs
Security investigation	Filter by failed logins or unusual activity times
Data discrepancy	Search for recent changes to the affected record
Timesheet disputes	View edit history for specific time entries
Compliance audit	Export logs for the audit period as evidence
Training follow-up	Review a user's recent activity to identify training needs

Exporting Audit Logs

Apply any desired filters
Click Export
Choose format (CSV or PDF)
Download the file for your records

Retention: Audit logs are retained for the period specified in your account settings. Export important records before they're automatically archived.

Privacy Considerations

Audit logs contain sensitive information. Access should be limited to:

System administrators
Compliance officers
Authorised security personnel

Note: Audit logs themselves cannot be edited or deleted to maintain integrity of the audit trail.

Quick Tips

Check logs regularly
Review logs weekly to spot unusual patterns early.

Export for compliance
Keep exported logs as part of your compliance documentation.

Investigate promptly
Address suspicious activity immediately when discovered.

Security Indicators

Watch for these warning signs:

Multiple failed logins
Logins at unusual times
Bulk data exports
Mass deletions
Permission changes