Viewing Timesheets

Overview

Timesheets compile all time clock entries into organized records. They show hours worked by team members, making it easy to process payroll and track labour costs.

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Accessing Timesheets

Navigate to Operations > Timesheets from the sidebar menu.

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Understanding the Timesheet View

The timesheet displays:

Column	Information
Team Member	Name of the employee
Date	The day the work was performed
Clock In/Out	Start and end times
Break Time	Total break duration
Total Hours	Net hours worked (minus breaks)
Job/Site	Where the work was performed
Status	Pending, Approved, or Rejected

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Filtering Timesheets

Use the filters to find specific entries:

• Date Range - Select start and end dates
• Team Member - View one person's entries
• Client/Site - See time spent at specific locations
• Status - Show pending, approved, or all entries

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Approving Time Entries

Supervisors and administrators can approve time entries:

1. Review the time entry details
2. Check for accuracy (times, job assignment)
3. Click Approve to confirm the entry
4. Or click Reject if corrections are needed

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Editing Time Entries

To correct a time entry:

1. Click on the entry you want to edit
2. Modify the clock in/out times as needed
3. Adjust break time if necessary
4. Add a note explaining the correction
5. Save your changes

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Adding Manual Entries

To add time for someone who forgot to clock in:

1. Click Add Entry
2. Select the team member
3. Enter the date, clock in time, and clock out time
4. Assign to a job if applicable
5. Add a note explaining why it was added manually
6. Save the entry

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Exporting Timesheets

Export timesheet data for payroll:

1. Set the date range for the pay period
2. Apply any needed filters
3. Click Export
4. Choose format (CSV, PDF, Excel)
5. Download the file